Reflecting Minds LLC — Notice of Privacy Practices
Effective date: November 7, 2026
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Your rights
When it comes to your health information, you have certain rights. This section explains your rights and some of our responsibilities to help you.
- Get a copy of your health and claims records. You can ask to see or get an electronic or paper copy of your records. We will provide a copy or a summary, usually within 30 days of your request, and may charge a reasonable, cost-based fee.
- Ask us to correct your record. You can ask us to correct information you think is incorrect or incomplete. We may say no, but we will tell you why in writing within 60 days.
- Request confidential communications. You can ask us to contact you in a specific way (for example, a particular phone number) or to send mail to a different address. We will say yes to all reasonable requests.
- Ask us to limit what we use or share. You can ask us not to use or share certain information for treatment, payment, or our operations. We are not required to agree if it would affect your care. If you pay for a service out of pocket in full, you can ask us not to share that information with your health insurer for payment or operations, and we will say yes unless a law requires us to share it.
- Get a list of those with whom we have shared information. You can ask for a list (accounting) of the times we have shared your information for six years prior to the date you ask, who we shared it with, and why. This excludes disclosures for treatment, payment, and operations and certain others. We provide one accounting a year free.
- Get a copy of this notice. You can ask for a paper copy at any time, even if you agreed to receive it electronically.
- Choose someone to act for you. If you have given someone medical power of attorney, or someone is your legal guardian, that person can exercise your rights. We will confirm the person has this authority before we take any action.
- File a complaint if you feel your rights are violated. You can complain by contacting our Privacy Official (below), or by filing a complaint with the U.S. Department of Health and Human Services Office for Civil Rights, 200 Independence Avenue S.W., Washington, D.C. 20201, 1-877-696-6775, or www.hhs.gov/ocr/privacy/hipaa/complaints/. We will not retaliate against you for filing a complaint.
Your choices
For certain health information, you can tell us your choices about what we share. In these cases, you have both the right and choice to tell us to share information with your family, close friends, or others involved in your care, and to share information in a disaster relief situation. If you are not able to tell us your preference, for example if you are unconscious, we may share your information if we believe it is in your best interest, and we may share it when needed to lessen a serious and imminent threat to health or safety.
In these cases we never share your information unless you give us written permission: marketing purposes, sale of your information, and most sharing of psychotherapy notes.
Our uses and disclosures
- Treat you. We can use your health information and share it with other professionals who are treating you, such as a pharmacy filling a prescription or a provider you are referred to.
- Run our practice. We can use and share your information to run our practice, improve your care, and contact you when necessary.
- Bill for your services. We can use and share your information to bill and get payment from health plans or other entities. Reflecting Minds is currently self-pay only.
We are allowed or required to share your information in other ways, usually in ways that contribute to the public good, such as public health and research, only after meeting many conditions in the law. These include: helping with public health and safety issues (such as reporting suspected abuse, neglect, or domestic violence, and preventing a serious threat to anyone's health or safety); complying with the law, including the Department of Health and Human Services; responding to organ and tissue donation requests; working with a medical examiner or funeral director; addressing workers' compensation, law enforcement, and other government requests; and responding to lawsuits and legal actions such as a court or administrative order or subpoena.
Nevada law and federal law may give some information, such as substance use disorder treatment records or information about minors, additional protection.
Our responsibilities
- We are required by law to maintain the privacy and security of your protected health information.
- We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.
- We must follow the duties and privacy practices described in this notice and give you a copy of it.
- We will not use or share your information other than as described here unless you tell us we can in writing. If you tell us we can, you may change your mind at any time by letting us know in writing.
Changes to the terms of this notice
We can change the terms of this notice, and the changes will apply to all information we have about you. The new notice will be available upon request, on our website, and in our telehealth intake materials.
Privacy Official and contact
Privacy Official: Jilbert Davood, owner of Reflecting Minds LLC
Reflecting Minds LLC
732 S. 6th St., Suite R, Las Vegas, NV 89101 (mailing address only; no in-person visits)
Phone: 775-242-3177
Email: jilbert@reflectingminds.health (please do not send medical information by ordinary email)